Duties and Responsibilities of an Administrative Assistant

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Duties and Responsibilities of an Administrative Assistant


If you are planning to apply for a job vacancy as an administrative assistant; you need to be aware of the duties and responsibilities of an administrative assistant first.


What is an administrative assistant job?

An administrative assistant job consists of various administrative tasks such as:

  • Answering phone calls
  • Scheduling meetings for clients
  • Preparing and making arrangements for travelling
  • Preparing reports
  • Maintaining filing systems
  • Make outgoing calls when needed
  • Doing data entry task for the company

You need to have below skills if you desire to become an administrative assistant:

  • Good communication skills
  • Organisational skills
  • Time management skills
  • Customer Service Skills
  • Problem-solving skills

The task and responsibilities of in-depth

Candidates who have experience in working in office areas have more chances to obtain a job as an administrative assistant.

Additionally, there is no specific degree required for this job. However, if you have certificates in a similar field such as a diploma in business administration, this will be a great advantage.

Furthermore, additional knowledge of specific software is a huge plus. If you desire to work as an administrative assistant, then you need to be ready to showcase your computer skills. Knowledge in Microsoft Word, Microsoft Excel and Microsoft PowerPoint is undoubtedly a must. It is also essential to have necessary experience with office equipment such as printers, scanners, fax and email systems.

Nowadays, offices are moving more towards G-suite that consists of Google Docs, sheets and slides. It is very similar to Microsoft Office; the only primary difference is that each task is done online.


To summarise, an administrative assistant can obtain a job in different industries as the tasks associated will be similar, as mentioned earlier. You only need to know everything about the company, and then you will be ready to showcase your talent as an administrative assistant.